BS1 accounting ERP source code for Delphi 5 to 2010, XE to XE8, to 10.1 Berlin (aka RAD Studio). Programmers may license the AP, AR, GL, Inventory, Sales Orders, Purchase Orders, Manufacturing, and Time Billing source code for use in their Delphi ERP projects. An integrated multi-currency distribution and accounting system: Accounts Payable, Accounts Receivable, General Ledger, Inventory, Purchase Orders, Sales Orders and Quotes, Sales Analysis, and Manufacturing (optional).

The BS1 Enterprise launch pad fits compactly on your screen. Selecting an application from the drop-down list sets the toolbar to the four most frequently used options. Example: AR toolbar has buttons for Customers, Invoices, Payments, and Reports.

Sales orders may be optionally entered as quotes and printed for customer approval. When approved, the status is changed to On Order. Picking slips may be printed for the shipping department. Bills of lading may be printed to go with the shipments. Multiple shipments are allowed per order. Invoices are automatically created from the shipment data.

Scheduling of shipments, purchasing and manufacturing is facilitated by a report showing current inventory levels, sales orders, purchase orders and manufacturing orders.

Multi-currency features facilitate purchasing and selling internationally (import and export). The default selling price is automatically converted to the customer's currency. Payables and receivables are tracked separately for each currency and the GL automatically converts revenues and expenses to domestic currency. Gain or loss due to exchange rate fluctuations is tracked.

User-defined financial statements can be created through a simple set-up process. GL account totals and inventory totals can be viewed on screen with drill-down to original source transactions.

Sample data is provided and there is an optional Getting Started wizard to assist with entering initial live data. The wizard sets up common GL accounts which can later be changed, deleted, or added to.

You can choose to look at a sample company first, which is a quick way to explore BS1 Enterprise. This screen displays every time you start BS1 Enterprise until you choose to set up your own company. Note: You can still select the sample data company or set up more companies from menu File | Companies.

When you choose to set up your own company, a New Company Wizard will assist you to enter the basic information required to use BS1 Enterprise.

The Accounts Payable system tracks vendor invoices and payments.

When setting up vendors you specify the currency, thereby setting the currency for their invoices. The Open Payables report, Aged Payables reports, and AP Invoices screen allow currency selection, so you can see how much you owe in each currency. You set up at least one bank account for each currency. The Bank Book shows transactions and balances for each bank account. For more info on multi-currency operation see Multi-currency Overview.

The program assigns the (default) due date for each invoice based on the vendor’s terms. Intelligent payment management is facilitated by an option to "AutoCreate" cheques for all invoices due for a selected currency. These may later be modified or deleted. Cheques can be computer printed or hand-written. The system allows reconciliation of cheques returned from the bank and tracking of void cheques.

An integrated phone dialer is available by right-clicking on vendors, invoices, or cheques.

Data is passed to the GL system automatically via Journal Vouchers with expenses converted from foreign currency to domestic currency. "You can trade globally in multiple currencies while your books remain in domestic currency". GL accounts for AP, discounts, and gain/loss on foreign exchange are retrieved from the currencies table.

For info on how purchasing and receipts of inventory relate to inventory and general ledger please see Inventory Overview.

Menu File | AP | Vendors

The Vendors screen displays vendors in a list showing basic contact info and amount owed.

To add a new vendor: click the New button. Or menu Records | New.
To edit a vendor: double-click the vendor. Or select the vendor and press Enter or click the Edit button. Or menu Records | Edit.
To delete a vendor: select the vendor and click the Delete button. Or menu Records | Delete.

You can select a vendor with the mouse or by the keyboard via the Page Up/Down and arrow keys. Or click the Find button (or begin typing the vendor name). On the Find Vendor pop-up screen: you can select the vendor by typing the vendor number in the 1st entry box or by typing the name in the 2nd box, or by selecting the vendor with the mouse or up/down arrow keys. You can filter the list to show only vendors of a selected vendor type (press Delete to reset). Click on the selected vendor or press Enter when the selected vendor is highlighted. Or Esc to exit.

The menu has options to
- filter the list by specifying selection criteria such as currency
- sort the list by vendor no. or name
- display vendor items for a selected vendor
- display orders for a selected vendor
- display receipts for a selected vendor
- display invoices for a selected vendor
- display cheques for a selected vendor
- refresh the data displayed to show changes entered by other users, etc.
- print the list

Tip: To display invoices or cheques for a vendor, phone, or send e-mail (via your e-mail program): select the vendor, then right-click to display a pop-up menu.



Vendor no.
Vendors can be accessed by number or name. Vendor no. is useful if you have multiple vendors with the same name, such as branches of the same company, or a large number of vendors. When setting up a new vendor, the program assigns a default vendor number which you can then change if desired. At any time you can change the vendor number and any history (invoices, cheques, etc.) will automatically still be linked to the vendor.

Suspended
Check here to prevent further invoices from being entered for this vendor.

Name
Vendor's name.

Address
Vendor's address.

Phone
Main phone number. Additional phone numbers can be specified on the Contacts tab. You can phone the vendor by clicking the phone button or by right-clicking on the vendors, invoices, or cheques screens.

Fax
Main fax number. Additional fax numbers can be specified on the Contacts tab.

Contact
Main contact's name. Additional info and contacts can be specified on the Contacts tab.

E-Mail
Main e-mail address. E-mail addresses for other contacts can be specified on the Contacts tab. You can send e-mail (via your e-mail program) to the vendor by clicking the e-mail button or by right-clicking on the vendors, invoices, or cheques screens.

Web Page
URL of vendor's web page. You can connect to this page (via your web browser) by clicking the adjacent browser button.

Discount %
Default discount %. When entering new invoices this displays as the initial discount %. The discount amount on an invoice is calculated using the discount % rather than keyed directly.
Example: 2 2%

Discount days
Default number of days from invoice date to discount date. When entering invoices the system uses this to calculate the default discount date, which you can then change if required. When paying invoices the cheque date is compared to the discount date to determine whether the discount can be taken.
Example: 10 If invoice date is 5th May, then default discount date is 15th May.

Net days
This is the vendor's requested terms and is used for informational purposes only.
Example: 30 Net 30 days.

Default number of days to due date
Default number of days from invoice date to due date. When entering invoices the system uses this to calculate the default due date, which you can then change if required. When paying invoices the optional AutoCreate New Cheques feature uses due date to determine which invoices to pay.
Example: 25 If invoice date is 5th May, then default due date is 30th May.

Currency
Select the currency of this vendor's invoices. If you need to add a new currency to the drop down list, click the adjacent button. On new vendors this defaults to the default currency on Your Company.

Vendor Type
Select the Vendor Type for this vendor, if desired, or press Delete to remove a previous selection. If you need to add a new type to the drop down list, click the adjacent button. Vendor Types are used to group vendors. Example: Inventory, Shipping, Admin, etc. This facilitates selecting vendors using the vendor search, and printing reports sorted and/or summarized by vendor type.

Default Description
Default invoice description. When entering new invoices this displays as the initial invoice description. If you do not want to record invoice descriptions you can suppress this field via Your Company preferences.

Tax no./Business no.
Some jurisdictions require that you store the vendor's tax number or business number, such as GST Registration no. in Canada. This is used for informational purposes only.

Contacts
Use the New, Edit, and Delete buttons to add, modify, and delete contacts for this vendor. Right-click on a contact to make a phone call or send e-mail (via your e-mail program).

Notes
Enter any notes you wish to record here. Right-click to toggle Word Wrap.

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